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Accounting
- Record financial data into QuickBooks Online (i.e. accounts receivable, accounts payable, revenues and
expenses) - Performing bank reconciliations
- Posting journal entries
- Generating financial statement and variance reports
- Responding to client inquires
- Perform financial analysis and forecast of financial statements
- Creation of Financial Dash Board Template
- Create Internal Control procedures
- Formalize reconciliation procedures
- Provide a written summary of financial variances
- Make recommendation – policies, procedures, and best practices
- Ability to prepare individual, corporation, and non-profit income tax returns is a bonus
- Other duties as assigned
- Answer telephones and scheduling meetings
- Sorting and distributing mail
- Tracking client requests
- Create and update social media outreach
- Other duties as assigned
QUALIFICATIONS:
- Associates degree in accounting or related field
- 3 years of accounting experience
- 3 years QuickBooks (online and desktop)
- QuickBooks ProAdvisor experience is a plus
- Non-profit accounting experience is a plus
- Government accounting experience is a plus
payable, revenues and expenses)
• Performing bank reconciliations
• Posting journal entries
• Generating financial statement and variance reports
• Responding to client inquires
• Perform financial analysis and forecast of financial statements
• Creation of Financial Dash Board Template
• Create Internal Control procedures
• Formalize reconciliation procedures
• Provide a written summary of financial variances
• Make recommendations – policies, procedures, and best practices
• Ability to prepare individual, corporation and not-for-profit income tax returns is a bonus
• Other duties as assigned
• Email communication with staff and clients
• Tracking client requests
• Other duties as assigned
regarding governmental and non-profit organizations
• An understanding of Financial Transaction Recording based upon Fund Accounting methods
• Bachelor’s Degree in Accounting or related field
• 5 years of governmental accounting experience
• 5 years of non-profit accounting experience
• 5 years of QuickBooks (Online and Desktop) experience
- Plans financial audits by
- understanding organization objectives, structure, policies, processes, internal controls,
and external regulations - identifying risk areas
- preparing audit scope and objectives
- preparing audit programs
- understanding organization objectives, structure, policies, processes, internal controls,
- Assesses compliance with financial regulations and controls by
- executing audit program steps
- testing general ledger, account balances, balance sheets, income statements, and
related financial statements - examining and analyzing records, reports, operating practices, and documentation
- Assesses risks and internal controls by
- identifying areas of non-compliance
- evaluating manual and automated financial processes
- identifying process weaknesses and inefficiencies and operational issues
- Verifies assets and liabilities by comparing and analyzing items and collateral to documentation.
- Completes audit work papers and memorandums by documenting audit tests and findings.
- Communicates audit progress and findings by
- providing information in status meetings
- highlighting unresolved issues
- reviewing working papers
- preparing final audit reports
- Improves protection by
- recommending changes in management monitoring, assessment, and motivational
practices, in the internal control structure, and in operating processes - identifying root causes
- recommending changes in management monitoring, assessment, and motivational
- Protects organization’s reputation by keeping information confidential.
- Updates job knowledge by
- participating in educational opportunities
- reading professional publications
- maintaining personal networks
- participating in professional organizations
- Contributes to team results by
- welcoming new and different work requirements
- exploring new opportunities to add value to the organization
- helping others accomplish related job results as and where needed
QUALIFICATIONS:
- Bachelor’s Degree in Accounting or related field
- Must be a Certified Public Accountant or actively pursuing a CPA license
- 5+ years of experience working in Public Accounting for a local, regional, or national CPA firm
- 5+ years of GAAP experience
- 5+ years of auditing experience
• Record financial data into QuickBooks (i.e. accounts receivable, accounts payable, revenues and
expenses)
• Performing bank reconciliations
• Posting journal entries
• Generating financial statement and variance reports
• Responding to client inquires
• Perform financial analysis and forecast of financial statements
• Creation of Financial Dash Board Template
o Create Internal Control procedures
o Formalize reconciliation procedures
• Provide a written summary of financial variances
• Make recommendation – policies, procedures, and best practices
• Other duties as assigned
• Prepared audit, review, and compilation financial statements in accordance with GAAP for non-profit &
for-profit organizations
• Performed substantive tests on areas such as payroll, travel, inventory, leases, assets, liabilities,
disbursements, property, and equipment
• Evaluate and test internal controls over financial reporting as part of financial statement audit
• Provide feedback to client
• Other duties as assigned
• Preparation and filing of the following tax returns: 1040, 1120, 1120S, 1065 & 990
• QuickBooks experience is a plus
• Auditing experience is a plus
JOB DUTIES AND RESPONSIBILITIES:
- Manage workflow to ensure accurate and timely processing of new hires, transfers, promotions, and terminations for bi-weekly payroll.
- Contributes to managing, reporting, and processing of time reporting system.
- Ensures accuracy and timeliness of the payroll process for SMPA with detailed auditing of payroll reports.
- Audit quarterly payroll balances to ensure correct YTD earnings.
- Ensures accuracy of all payrolls related journal entries in the Oracle general ledger and payroll related reconciliations.
- Assist in processing off cycle bonus payrolls.
- Schedules and prepares any management reports that could consist of bi-weekly, monthly, quarterly, and yearly reports and could be used for internal and external audits.
- Serves as a point of contact for employees with payroll related questions.
- Contributes to any payroll related upgrade, implementation, or cross functional working team.
- Ensure the organization is compliant with federal, state, and local tax withholding laws.
- Ensures compliance with all job-related Company policies and procedures.
- Ensures compliance with all job-related Sarbanes-Oxley control requirements.
- Acts as a liaison with Human Resources on payroll coordination, special events, testing, training, and cross functional work teams.
- Assists functional teams during implementations.
- Contributes to process improvements both on a short- and long-term basis.
- Provides timely and excellent customer service to all employees.
KEY CORE COMPETENCIES:
- Ability to work in a fast paced, deadline driven environment.
- Understanding of full payroll cycle.
- Attention to detail, organized, and analytical.
- Strong problem-solving skills.
- Maintain confidentiality of all Payroll and HR related records.
- Ability to manage a busy payroll mailbox.
- Ability to work independently and as part of a team environment.
- Committed to professional development and training to keep up with industry trends and current laws.
- Ability to act as a mentor and to train other payroll associates.
EDUCATION AND EXPERIENCE:
- 7+ Years multi-state payroll experience in a high-volume environment.
- Bachelor’s degree.
- Understanding of appropriate tax jurisdiction based on work and resident state.
- Understanding of Payroll Tax compliance.
- Knowledge of accounting principles.
- Experience with ADP a must, preferably ADP Workforce.
- Proficient in Microsoft Office Applications.
The base salary range for this role is $75k to $90k with a profit-sharing bonus of 10 to 20% if goals achieved.
JOB TYPE: Full-time
PAY: $75,000.00 – $90,000.00 per year
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
SCHEDULE:
- 8 hour shift
WORK SETTINGS:
- Office
EDUCATION:
- Associate (Required)
EXPERIENCE:
- ADP Workforce: 3 years (Required)
ABILITY TO RELOCATE:
- Pittsburgh, PA: Relocate before starting work (Required)
WORK LOCATION: In person
The Payroll Manager will be responsible for ensuring the timely and accurate completion of employee pay and coordinating updates, changes, or onboarding needs of the enterprise payroll system. Responsibilities may include tax reporting and all filing of legal requirements for taxes, audits, and other reporting as necessary. They will also stay informed of industry changes and new developments to help the business keep up with best practice standards.
RESPONSIBILITIES:
- Maintain payroll records and files
- Manage timecards, time entry, and timekeeping software and systems
- Update and organize systems to manage payroll information
- Set-up of new employee information
- Supervise and assign tasks to Payroll Analyst (TBD)
- Prepare and organize financial statements for filing and review
- Keep detailed records for taxes and audits
- Comply with all local, state, and federal laws regarding finances, payroll, tax filings, and reporting
- Performs other duties as assigned
SUPERVISORY RESPONSIBILITIES:
- TBD
QUALIFICATIONS:
Education and Experience Requirement
Minimum Education:
- Bachelor’s degree in accounting, Business Administration, Human Resources, or related field OR 5 years relevant experience
Minimum Experience:
- 5 years as a Payroll Manager
Language and Technical Skills requirement
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
- Ability to maintain the highest level of confidentiality
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving skills
- Strong supervisory and leadership skills
- Ability to work cross-functionally
- Proficient with Microsoft Office Suite or related software
- Advanced proficiency in MS Excel and reporting
- Proficient with payroll software
- Experience with UKG a plus
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Work is usually performed in an office environment with normal noise levels. Involves prolonged sitting, and computer/phone usage
- Position is headquartered in Pittsburgh, PA
DISCLAIMER:
This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required. Its contents imply no contractual obligation and may be changed by the company at any time.
JOB TYPE: Full-time
PAY: $80,000.00 – $100,000.00 per year
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
SCHEDULE:
- Monday to Friday
WORK SETTINGS:
- Office
EDUCATION:
- Bachelor’s (Required)
EXPERIENCE:
- Payroll management: 5 years (Required)
- UKG: 1 year (Preferred)
ABILITY TO COMMUTE:
- Pittsburgh, PA 15238 (Required)
ABILITY TO RELOCATE:
- Pittsburgh, PA 15238: Relocate before starting work (Required)
Administrative
- Through the guidance and direction of the Executive Assistant tis position supports multiple functions within the business and provides back up administrative support services for our CEO and President, COO. This person would need to maintain high level of professional and ethical standards in communication with both external and internal contacts.
- Administrative assistant tasks and duties include providing administrative support to ensure the workplace runs smoothly. Supports the Executive Assistant with a range of organizational and communication responsibilities.
- Administrative assistants are in charge of sensitive and secret information. Familiar with a wide range of concepts, methods, and processes in the area.
- Ability to interact effectively via phone and email to ensure that all Administrative Assistant tasks are performed properly, with high quality, and on schedule. Others’ efforts can be directed and led by you.
- To plan and achieve goals, rely on your expertise and judgment, and anticipate a lot of creativity and latitude. The Executive Administrative Assistant is the person the Administrative Assistant will report to.
- Provides administrative support to multiple functions.
- Embrace technology (mobile, internet, apps, etc) to properly and better support all functions.
- Answer calls.
- Organize and schedule meetings. Schedule appointments.
- Keep track of your contacts.
- Produce and distribute memos, letters, faxes, and forms for correspondence.
- Assist in the production of reports that are due on a regular basis.
- Create and keep a file system.
- Purchase office supplies.
- Make travel arrangements, restaurant reservations, and book flights.
- Oversee office procedures.
- Completing preventive maintenance requirements.
- Expense reports must be submitted and reconciled.
- Conducts research and develops presentations.
- Produce reports.
- Manage a number of initiatives.
- Prepare and keep track of invoices.
- Ensure efficient operation of all office equipment.
- Provide information, educational opportunities, and possibilities for experience growth to administrative personnel.
- Complete preventative maintenance needs, call for repairs, monitor equipment inventories, and evaluate new equipment and procedures to ensure equipment operation.
- Attend educational courses, read professional publications, build personal networks, and join professional organizations to keep your professional and technical knowledge up to date.
- Filing, typing, copying, binding, scanning, and other administrative tasks are performed.
- Prepare letters and emails on behalf of other members of the office.
- Make reservations for conference calls, rooms, cabs, couriers, and motels, among other things.
- When necessary, cover the reception counter.
- Keep both computer and manual filing systems up to date.
- Take responsibility in maintaining equipment inventories.
- Resolve any administrative problems for hiring managers, executives, and staff.
- Answer and direct phone calls.
- Organize appointment books.
- Assist in the production of regularly scheduled reports.
- Develop, create and keep a file system.
- Manage the schedules of your employees.
- Maintain accurate employee vacation records.
- Repairs to office equipment should be coordinated.
- Implement administrative and clerical procedures.
- Confirm company senior staff restaurant bookings.
- Filing, typing, copying, binding, scanning, and other administrative duties get performed.
- Provides information, educational opportunities, and chances for experiential growth to administrative staff.
- Execute clerical and administrative processes.
- A high school diploma or equivalent is required.
- Bachelor’s degree or associate’s degree in Business Administration, Communications, or Marketing a plus.
- Experience as a secretary or assistant with a proven track record.
- Understanding of office management systems and processes is required.
- Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks.
- Detail-oriented and problem-solving abilities.
- Excellent communication abilities, both written and vocal.
- Strong planning and organizing skills.
- Excellent time management skills.
- Microsoft Office Suite (MS Office) savvy (Microsoft Excel, Microsoft Word).
- 4 years of experience in the field or a similar field is required.
- Polite and professional communication skills.
RESPONSIBILITIES:
- Communicate information and resolve problem situations with internal and external customers, owners of inventories materials, vendors, the warehousing contractor, and trucking contractor.
- Maintain inventory levels in the in-process stockroom for the day-to-day operations. Replenish inventory via reorder notices and initiative replenishment order to customers. Initiate processing of Purchase Orders process for customers for Inventory items. Verify that receipts have been correctly entered into inventory system.
- Unload freight. Use materials handling equipment to unload materials form the truck, verify contents of goods received, inspect for damaged goods, sign for the receipt of goods, transport and stage materials for delivery. Pull orders, make deliveries and pick-ups within primary company locations and prepare external orders for shipment.
- Participates in identifying updates to the inventory modules of the procurement system, their design and final testing
- Other duties as assigned or requested.
QUALIFICATIONS:
- High school diploma/GED
- 3 years of related, progressive experience
- Valid driver’s license
- Inventory control
- Good communication skills
- Able to lift up to 50 pounds regularly
Preferred:
- 1 year driving a box truck
- Receiving, warehouse, or distribution experience
- Current materials handling equipment certification
We are seeking a skilled Executive Administrative Assistant to deliver efficient secretarial and administrative support in a well-organized and timely manner.
This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication.
Your responsibilities will range from managing schedules and correspondence to organizing meetings and maintaining confidentiality.
We require someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills.
Join our team and contribute to the success of our executives and the overall efficiency of our organization.
RESPONSIBILITIES:
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
REQUIREMENTS & SKILLS
- CRM Experience is required.
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- High School degree; additional qualification as personal assistant would be considered an advantage
JOB TYPE: Full-time
PAY: $25.00 – $30.00 per hour
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
SCHEDULE:
- Day shift
APPLICATION QUESTION(S):
- This position can be a work at home position in the Pittsburgh area, are you willing to travel with the company 25% of the time to set up for conference and business meetings?
EXPERIENCE
- Microsoft Excel: 3 years (Preferred)
- CRM: 1 year (Required)
- Time Management Skills: 3 years (Required)
- High level communication: 3 years (Required)
WILLINGNESS TO TRAVEL:
- 25% (Required)
WORK LOCATION: In person
As an Administration Manager, you will supervise daily support operations of our company and plan the most efficient administrative procedures.
Develops and implements systems for sellers, buyers, lead generation, contact database management, and back office support. Ensures that all systems and processes run efficiently, making revisions as needed.
Create and maintain an Operations Manual that documents all systems and standards.
Responsible for maintaining all financial systems. This includes maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports. Responsible for the accuracy and timeless of all financial information.
Develops and maintains all team filing systems (listings, contracts, legal, correspondences, etc). and computer databases. This includes making sure that all reference material and forms are available and current.
Coordinates the purchase, installation, and maintenance of all office equipment.
Serves as the first point of contact in handling customer inquiries or complaints.
Responsible for keeping the team leader informed regarding any problems or issues that need to be handled.
Responsible for hiring, training, consulting, and holding accountable all lead-generation and administrative team members.
QUALIFICATIONS:
- High school graduate or GED
- Experience with Mortgage / Title Background search
- Excellent Customer Service skills
- Self starter attitude
- Understanding of office management processes
- Good time-management skills
- Experience with writing and placing advertisements
- Experience with preparing Listing/Buyer Packets
- Experience with Events/Gifts/Promotional Items
- Experience with researching the Market and Prepare the CMA
- Experience with Transaction and Closing coordination
JOB TYPE: Full-time
PAY: $40,000.00 – $50,000.00 per year
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
SCHEDULE:
- 8 hour shift
EXPERIENCE:
- Title processing: 1 year (Required)
- Writing skills: 1 year (Required)
- Time management: 1 year (Required)
- Mortgage/Real Estate: 1 year (Required)
WORK LOCATION: In person
Customer Service
This is a contract to hire position.
The candidate will be required to be on the phone about 100% of the time and must able to work independently.
Solid technological skills – not advanced – will be needed (basic familiarity and skill w/Microsoft, etc.)
***Must have high-speed internet access and have their own personal internet and a dedicated, private workspace
Receive inbound calls; calls may involve claims status, rejections & benefit information; proficient computer skills
RESPONSIBILITIES:
- This is high energy role and requires individuals who can adapt to changes quickly
- Will work in a fast passed environment
- Must have empathy and the ability to control conversation/call
- High school/GED required
- Soft skills are very important to this role and require a level of professionalism and caring.
- 1-3 year experience in a customer service role
- Must be comfortable working in a high call volume position
- Must be proactive, self-directed, assertive and creative in problem solving and system planning
- Strong active listening skills with the ability to act sensitively toward diverse people and situations
- Ability to successfully interact with external customers, peers, colleagues, and management team
- Demonstrate effective time management skills and demonstrate an ability to prioritize and handle multiple tasks simultaneously
- Must demonstrate sound judgment and discretion when approaching problems and making decisions
- Candidates will be working 8am-5pm during 6-7 weeks of training
- Candidates must be flexible to work schedule
• This is high energy role and requires individuals who can adapt to changes quickly
• Will work in a fast passed environment
• Must have empathy and the ability to control conversation/call
• High school/GED required
• Must have customer service experience
• Must have call center experience (this is a high call volume position) (Preferred – Health Insurance Call Center Experience)
• Soft skills are very important to this role and require a level of professionalism and caring.
• Attendance is a critical. You should plan to not miss any time during the first three months of the assignment due to the pace of the training class. Missing three days of training is cause for immediate termination.
• Must be able to work any shift between 8:00AM – 8:00PM
• Must be open to working the 11:30AM – 8:00PM shift
• Professional behavior, on camera training and adherence to the current Work From Home policy is required.
• Work from home is not a substitute for child care or elder care. You must be on camera and an active participant in the class.
• Smoking of any type (including e-cigarettes, vape, etc.) is not permitted during the class.
Medical
- Update and maintain client’s dental records
- Perform routine dental cleanings and assist the dentist with complex dental procedures
- Take and process X-rays of patients
- Schedule patient appointments
- Take billing and insurance details from patients
- Advise patients on recommended oral hygiene
- High School Diploma or GED
- Customer service skills to ensure patients feel comfortable during their appointment as well as well-informed about treatment and dental wellness
- Technical and troubleshooting skills to work with a variety of dental, medical, scheduling and other organization software in the office
- Knowledge of dental instruments
SUMMARY:
A patient care coordinator, also known as a care coordinator, is the health professional who ensures that patients get the best care possible. They listen to patients and their families to ensure needs are being addressed, educate patients on medical procedures or conditions, keep patient records up to date, and act as a liaison between the patient and healthcare personnel by keeping the lines of communication flowing.
JOB RESPONSIBILITIES:
These responsibilities can vary widely depending on individual employer needs. Here are some of the responsibilities of patient care coordinators:
- Perform analytical and data entry task
- Answer patient calls, emails and questions, including finding insurance estimates
- Confidentially manage patient accounts
- Schedule patient visits and answer pre-visit questions, including about billing
- Ensure compliance with professional standards & regulatory requirements
- Provide patient consultations and recommended treatments
- Discuss cost of service, insurance coverage, and payment options with the patient
- Work as a team player to ensure each patient receives the best service possible
- Schedule any necessary outpatient appointments
- Get prior authorizations for procedures
- Scan documents into patient charts
- Meet with patients and families regarding treatments, procedures, medications, and continuing care.
- Assist care team with setting goals for quality assurance and best practices
- Provide community resources and referrals for continuing care
- Assist in locating funding for special procedures or other patient needs
QUALIFICATIONS:
- High School Graduate or GED
- Strong computer and typing skills
- Excellent communication skills
- Ability to work under pressure
- A professional appearance
- A compassionate and caring persona
SUMMARY:
A patient care coordinator, also known as a care coordinator, is the health professional who ensures that patients get the best care possible. They listen to patients and their families to ensure needs are being addressed, educate patients on medical procedures or conditions, keep patient records up to date, and act as a liaison between the patient and healthcare personnel by keeping the lines of communication flowing.
JOB RESPONSIBILITIES:
These responsibilities can vary widely depending on individual employer needs. Here are some of the responsibilities of patient care coordinators:
- Perform analytical and data entry task
- Answer patient calls, emails and questions, including finding insurance estimates
- Confidentially manage patient accounts
- Schedule patient visits and answer pre-visit questions, including about billing
- Ensure compliance with professional standards & regulatory requirements
- Provide patient consultations and recommended treatments
- Discuss cost of service, insurance coverage, and payment options with the patient
- Work as a team player to ensure each patient receives the best service possible
- Schedule any necessary outpatient appointments
- Get prior authorizations for procedures
- Scan documents into patient charts
- Meet with patients and families regarding treatments, procedures, medications, and continuing care.
- Assist care team with setting goals for quality assurance and best practices
- Provide community resources and referrals for continuing care
- Assist in locating funding for special procedures or other patient needs
QUALIFICATIONS:
- High School Graduate or GED
- Strong computer and typing skills
- Excellent communication skills
- Ability to work under pressure
- A professional appearance
- A compassionate and caring persona
Other
This position is a contract to hire.
This position (while in training) will work/train from 6:00 am to 4:30 pm. The actual shift (once out of training) will be Wednesday thru Saturday, 4:00 pm to 2:30 am. You will work four 10 hour days.
This job interacts with internal and external customers as well as with operators on the production floor. Utilizes a range of print finishing equipment, such as: perfect binder, booklet maker, cutter, folders, etc. using an understanding of general commercial printing principles such as print layouts, familiarity of different paper stocks and the effect of paper grain on finishing tasks.
RESPONSIBILITIES:
• Putting postage on mail with machine (Sendpro)
• Produce printed media for the organization through use of printing presses and high volume duplicating equipment.
• Perform associated copying tasks and binding and/or finishing work. Ensure quality control measures and pull samples for quality testing.
• Provide maintenance and/or minor repair of equipment.
• Performs other duties as directed.
QUALIFICATIONS:
• HS Diploma/ GED
• Must be able to left 25-50 lbs
• Entry level position
• Previous mail room experience preferred
• Good communication skills
• Ability to learn quickly
As an Administrative/Marketing Assistant, you will supervise daily support operations of our company and plan the most efficient administrative procedures.
Develops and implements systems for sellers, buyers, lead generation, contact database management, and back office support. Ensures that all systems and processes run efficiently, making revisions as needed.
Create and maintain an Operations Manual that documents all systems and standards.
Responsible for maintaining all financial systems. This includes maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports. Responsible for the accuracy and timeless of all financial information.
Develops and maintains all team filing systems (listings, contracts, legal, correspondences, etc). and computer databases. This includes making sure that all reference material and forms are available and current.
Coordinates the purchase, installation, and maintenance of all office equipment.
Serves as the first point of contact in handling customer inquiries or complaints.
Responsible for keeping the team leader informed regarding any problems or issues that need to be handled.
Responsible for hiring, training, consulting, and holding accountable all lead-generation and administrative team members.
QUALIFICATIONS:
- High school graduate or GED
- Experience with Mortgage / Title Background search
- Excellent Customer Service skills
- Self starter attitude
- Understanding of office management processes
- Good time-management skills
- Experience with writing and placing advertisements
- Experience with preparing Listing/Buyer Packets
- Experience with Events/Gifts/Promotional Items
- Experience with researching the Market and Prepare the CMA
- Experience with Transaction and Closing coordination
The Civil/Structural Engineering position will work closely with Sales, Engineering & Project Management teams to assist with calculations, concepts and designs for air pollution control systems and equipment.
RESPONSIBILITIES:
- Support project management with structural plans and calculations for ductwork, equipment, and systems
- Develop foundation and structural steel designs for the project team and make appropriate recommendations for possible design improvements
- Develop structural steel exhaust stacks for air pollution control systems using software and SMACNA
- Support project management with design calculations for equipment and structural static & dynamic loads
- Assist Sales team with estimating foundation requirements for specified equipment
- Assist Sales team with estimating structural steel requirements for specified equipment
- Assist Sales team with proposal development which could include, among other tasks, periodic travel to potential client sites
- Conduct engineering studies for customers as it relates to air pollution control systems
- Effectively communicate in team environment between Sales & Engineering/Project Management
- Write technical papers/reports for engineering studies to support design recommendations for air pollution control systems
- Represent the company in project meetings with the clients
- Assist with maintaining current forms for calculating structural ductwork spans, equipment loads and other structural steel design calculators
QUALIFICATIONS:
- Strong written and verbal communication and other relationship-building skills is required
- Estimating experience will be considered a plus
- Detail oriented with strong analytical and problem-solving skills
- Able to manage several tasks simultaneously
- Ability to work independently or as part of a team
- Proficiency in Microsoft products including Outlook, Word, Excel, etc.
- Ability to navigate AutoDesk applications including AutoCAD, Vault, Revit, Robot & Inventor 3D modeling, MECA stack
- Environmental dust hazard analysis ( DHA ) experience a plus
- B.S. in Civil Engineering with 5 years (minimum) construction and/or plant engineering experience – Professional Engineering license is a large benefit
- Knowledge in the following areas and standards a plus, ASCE, AISC, ACI, AWS, NFPA
The Grant Writer will be responsible for researching, writing, and submitting grant proposals to various funding organizations. The successful candidate will work closely with the development team to identify funding opportunities and develop proposals that align with the organization’s mission and goals.
RESPONSIBILITIES:
- Research and identify potential funding sources
- Write and submit grant proposals
- Collaborate with the development team to develop proposals that align with the organization’s mission and goals
- Ensure that all proposals are submitted on time and meet the requirements of the funding organization
- Maintain accurate records of all grant proposals and their status
- Provide regular updates to the development team on the status of grant proposals
QUALIFICATIONS:
- Minimum of 2 years of experience in grant writing
- Excellent writing and research skills
- Strong attention to detail
- Ability to work independently and as part of a team
- Experience with grant management software is a plus
SALARY AND BENEFITS:
The salary for this position is competitive and commensurate with experience.
RESPONSIBILITIES:
- Develop and manage large capital projects from sales conception through installation and start-up
- Oversee a team with development of fabrication and installation drawings for the various project disciplines
- Develop bid specifications for equipment and construction
- Develop project time line schedules & delivery of material
- Represent the company in project meetings with the clients
- Develop and manage project cash flow with customer approval
- Keep and maintain project log and document file
- Ensure compliance with all safety standards
- Fully understand project scope of work/supply from sales team
- Responsible for overall project Profit & Loss (P&L), Maintain overall project budget
- Maintain up to date project revenue and cost numbers inside CRM
- Lead periodic project reviews both internally and with customer
- Lead project close out reviews that include everyone that was involved with the project
- Maintains project schedule by monitoring project progress; coordinating activities; resolving problem
- Determines project schedule by studying project plan and specifications; calculating time requirements; sequencing project elements
- Manage others that are working on project
QUALIFICATIONS:
- Strong written and verbal communication and other relationship-building skills is required
- Estimating experience will be considered a plus
- Detail oriented with strong analytical and problem-solving skills
- Able to manage several tasks simultaneously
- Ability to work independently or as part of a team
- Proficiency in Microsoft products including Outlook, Word, Excel, CRM etc.
- Ability to navigate AutoDesk applications including AutoCAD, Vault & Inventor 3D modeling
- B.S. in engineering with 5 years (minimum) construction and/or plant engineering experience
PHYSICAL REQUIREMENTS:
- Available for travel to Schust branch offices and project sites essential
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
The Senior Project Manager will develop, organize, manage, and plan complex projects from installation through completion. This position will oversee team members to ensure projects are completed on time and to specifications.
RESPONSIBILITIES:
- Develop and manage large capital projects from sales conception through installation and start-up
- Oversee a team with development of fabrication and installation drawings for the various project disciplines
- Develop bid specifications for equipment and construction
- Develop project time line schedules & delivery of material
- Represent the company in project meetings with the clients
- Develop and manage project cash flow with customer approval
- Keep and maintain project log and document file
- Ensure compliance with all safety standards
- Fully understand project scope of work/supply from sales team
- Responsible for overall project Profit & Loss (P&L), Maintain overall project budget
- Maintain up to date project revenue and cost numbers inside CRM
- Lead periodic project reviews both internally and with customer
- Lead project close out reviews that include everyone that was involved with the project
- Maintains project schedule by monitoring project progress; coordinating activities; resolving problem
- Determines project schedule by studying project plan and specifications; calculating time requirements; sequencing project elements
- Manage others that are working on project
QUALIFICATIONS:
- Strong written and verbal communication and other relationship-building skills is required
- Estimating experience will be considered a plus
- Detail oriented with strong analytical and problem-solving skills
- Able to manage several tasks simultaneously
- Ability to work independently or as part of a team
- Proficiency in Microsoft products including Outlook, Word, Excel, CRM etc.
- Ability to navigate AutoDesk applications including AutoCAD, Vault & Inventor 3D modeling
- B.S. in engineering with 5 years (minimum) construction and/or plant engineering experience
PHYSICAL REQUIREMENTS:
- Available for travel to Schust branch offices and project sites essential
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
JOB TYPE: Full-time
PAY: $70,000.00 – $80,000.00 per year
EXPERIENCE LEVEL:
- 5 years
SCHEDULE:
- 8 hour shift
APPLICATION QUESTION(S)
- Do you have strong written and verbal communication skills?
- Do you have estimating experience?
- Are you detail oriented with strong problem solving skills?
- Are you proficient in Microsoft Office?
- Are you able to navigate AutoCAD, Vault and Inventor 3D modeling?
EDUCATION:
- Bachelor’s (Preferred)
EXPERIENCE:
- Engineering: 5 years (Required)
- construction and/or plant engineering: 5 years (Required)
- Auto Desk: 3 years (Required)
WORK LOCATION: In person
RESPONSIBILITIES:
- Provide administrative support to lawyers and legal executives
- Assist in drafting legal documents, contracts, and agreements
- Conduct legal research and gather relevant information for cases
- Maintain and organize legal files and documents
- Prepare and proofread legal correspondence and reports
- Schedule appointments, meetings, and court hearings
- Answer phone calls and handle inquiries with professionalism and confidentiality
- Perform data entry tasks accurately and efficiently
REQUIREMENTS:
- High school graduate or equivalent.
- Demonstrated ability to take dictation and the ability to transcribe.
- Proven experience as a Legal Assistant or similar role
- Knowledge of legal terminology and procedures
- Familiarity with legal administrative tasks and processes
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Attention to detail and accuracy in work
- Proficient in using computer software for word processing, spreadsheets, and presentations
- Ability to handle sensitive information with discretion and maintain confidentiality
Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed to meet the ongoing needs of the organization.
JOB TYPE: Full-time
PAY: $55,000.00 – $60,000.00 per year
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
SCHEDULE:
- 8 hour shift
- Monday to Friday
TRAVEL REQUIREMENTS:
- No travel
EDUCATION:
- High school or equivalent (Required)
EXPERIENCE:
- Dictation: 1 year (Required)
- Transcription: 1 year (Required)
ABILITY TO RELOCATE:
- Pittsburgh, PA 15222: Relocate before starting work (Required)
WORK LOCATION: In person
RESPONSIBILITIES:
- Support project management with structural plans and calculations for ductwork, equipment, and systems
- Develop foundation and structural steel designs for the project team and make appropriate recommendations for possible design improvements
- Develop structural steel exhaust stacks for air pollution control systems using software and SMACNA
- Support project management with design calculations for equipment and structural static & dynamic loads
- Assist Sales team with estimating foundation requirements for specified equipment
- Assist Sales team with estimating structural steel requirements for specified equipment
- Assist Sales team with proposal development which could include, among other tasks, periodic travel to potential client sites
- Conduct engineering studies for customers as it relates to air pollution control systems
- Effectively communicate in team environment between Sales & Engineering/Project Management
- Write technical papers/reports for engineering studies to support design recommendations for air pollution control systems
- Represent the company in project meetings with the clients
- Assist with maintaining current forms for calculating structural ductwork spans, equipment loads and other structural steel design calculators
QUALIFICATIONS:
- Strong written and verbal communication and other relationship-building skills is required
- Estimating experience will be considered a plus
- Detail oriented with strong analytical and problem-solving skills
- Able to manage several tasks simultaneously
- Ability to work independently or as part of a team
- Proficiency in Microsoft products including Outlook, Word, Excel, etc.
- Ability to navigate AutoDesk applications including AutoCAD, Vault, Revit, Robot & Inventor 3D modeling, MECA stack
- Environmental dust hazard analysis ( DHA ) experience a plus
- B.S. in Civil Engineering with 5 years (minimum) construction and/or plant engineering experience – Professional Engineering license is a large benefit
- Knowledge in the following areas and standards a plus, ASCE, AISC, ACI, AWS, NFPA
- Available for travel to Schust branch offices and project sites essential
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
JOB TYPE: Full-time
PAY: $70,000.00 – $80,000.00 per year
BENEFITS:
- 401(k) matching
- Life insurance
EXPERIENCE
- 5 years
SCHEDULE:
- 8 hour shift
TRAVEL REQUIREMENTS :
- Up to 25% travel
APPLICATION QUESTION(S):
- Do you have strong written and verbal communication and other relationship-building skills?
- Do you have estimating experience? (This will be considered a plus)
- Are you able to maintain several tasks simultaneously?
- Are you proficient in Microsoft products?
- Do you have a Bachelor’s Degree in Civil Engineering with five years of construction and/or plant engineering experience?
- Do you have your professional engineering license?
- Do you have knowledge in the following ears? ASCE, AISC, ACI, AWS, and NFPA?
EDUCATION:
- Bachelor’s (Required)
WILLINGNESS TO TRAVEL:
- 25% (Required)
RESPONSIBILITIES:
- Manage the full cycle of the employee performance management process, including goal setting, performance evaluations, and development plans.
- Conduct data entry and maintain accurate employee records in HRIS systems.
- Ensure compliance with employment labor laws and regulations.
- Assist with various aspects of human resources management, such as recruitment, onboarding, and offboarding processes.
- Process payroll accurately and timely. – Utilize HR systems such as Oracle, Taleo, and Ceridian for HR sourcing and reporting purposes.
- Conduct employee orientation sessions to ensure new hires are familiar with company policies and procedures.
QUALIFICATIONS:
- Bachelor’s degree in Human Resources or related field.
- Proven experience in human resources roles.
- Strong knowledge of employment labor laws and regulations.
- Proficiency in HRIS systems and data management.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent communication and interpersonal skills.
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.
JOB TYPE: Full-time
PAY: $50,000.00 – $58,000.00 per year
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
SCHEDULE:
- 8 hour shift
- Monday to Friday
ABILITY TO RELOCATE:
- Pittsburgh, PA 15222: Relocate before starting work (Required)
WORK LOCATION: In person
RESPONSIBILITIES:
- Design and oversee the implementation of wastewater treatment projects
- Conduct engineering analysis and calculations for wastewater systems
- Develop and maintain project schedules and budgets
- Collaborate with cross-functional teams to ensure project success
- Perform site visits and inspections to assess project progress and compliance
- Prepare technical reports and presentations for clients and regulatory agencies
- Utilize ArcGIS, HEC, AutoCAD, and other engineering software for project design and analysis
- Provide technical support and guidance to junior engineers and technicians
QUALIFICATIONS:
- Bachelor’s degree in Civil Engineering or related field
- Professional Engineer (PE) license preferred (In one of the following CA, PA, Iowa, IN)
- 8 to 15 years experience in related field
- Proven experience in water treatment, wastewater engineering, or related field
- Strong knowledge of project management principles and practices
- Proficiency in ArcGIS, HEC, AutoCAD, and other engineering software
- Familiarity with stream river restoration techniques is a plus
- Excellent problem-solving and analytical skills
- Strong communication and interpersonal skills
This position offers a competitive salary based on experience and qualifications. We also provide a comprehensive benefits package including health insurance, retirement plans, paid time off, and professional development opportunities.
If you are a skilled Wastewater Engineer with a passion for water treatment and project management, we encourage you to apply. Join our team of dedicated professionals as we work towards creating sustainable wastewater solutions.
JOB TYPE: Full-time
PAY: $83,000.00 – $104,000.00 per year
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
EXPERIENCE LEVEL:
- 8 Years
TRAVEL REQUIREMENT:
- Up to 25% travel
APPLICATION QUESTION(S)
- What is the compensation rate you are looking for?
- Are you licensed in Maryland, Virginia, Ohio or PA?
EDUCATION:
- Bachelor’s (Required)
EXPERIENCE:
- Civil engineering: 8 years (Required)
- Design Pumping Lift Station: 1 year (Required)
- Environmental water: 1 year (Required)
- Wastewater Treatment System: 1 year (Required)
ABILITY TO RELOCATE:
- Virginia: Relocate before starting work (Required)
WORK LOCATION: In person
RESPONSIBILITIES:
- Design and oversee the implementation of wastewater treatment projects
- Conduct engineering analysis and calculations for wastewater systems
- Develop and maintain project schedules and budgets
- Collaborate with cross-functional teams to ensure project success
- Perform site visits and inspections to assess project progress and compliance
- Prepare technical reports and presentations for clients and regulatory agencies
- Utilize ArcGIS, HEC, AutoCAD, and other engineering software for project design and analysis
- Provide technical support and guidance to junior engineers and technicians
QUALIFICATIONS:
- Bachelor’s degree in Civil Engineering or related field
- Professional Engineer (PE) license preferred (In one of the following CA, PA, Iowa, IN)
- 8 to 15 years experience in related field
- Proven experience in water treatment, wastewater engineering, or related field
- Strong knowledge of project management principles and practices
- Proficiency in ArcGIS, HEC, AutoCAD, and other engineering software
- Familiarity with stream river restoration techniques is a plus
- Excellent problem-solving and analytical skills
- Strong communication and interpersonal skills
This position offers a competitive salary based on experience and qualifications. We also provide a comprehensive benefits package including health insurance, retirement plans, paid time off, and professional development opportunities.
If you are a skilled Wastewater Engineer with a passion for water treatment and project management, we encourage you to apply. Join our team of dedicated professionals as we work towards creating sustainable wastewater solutions.
JOB TYPE: Full-time
PAY: $83,000.00 – $104,000.00 per year
BENEFITS:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
EXPERIENCE LEVEL:
- 8 Years
TRAVEL REQUIREMENT:
- Up to 25% travel
APPLICATION QUESTION(S)
- What is the compensation rate you are looking for?
- Are you licensed in Maryland, Virginia, Ohio or PA?
EDUCATION:
- Bachelor’s (Required)
EXPERIENCE:
- Civil engineering: 8 years (Required)
- Design Pumping Lift Station: 1 year (Required)
- Environmental water: 1 year (Required)
- Wastewater Treatment System: 1 year (Required)
ABILITY TO RELOCATE:
- Maryland: Relocate before starting work (Required)
WORK LOCATION: In person – 80% remote – work from home. Will require 20% travel to sites
Our Capabilities:
At Advanced Sourcing Concepts, our mission is clear: We connect great candidates with great companies.
With over 60 years of combined staffing experience in the Pittsburgh, West Virginia and National Market, we give our clients the results they need delivered with a personal touch.
Always Seeking
We are regularly seeking candidates for the positions listed below:
Administrative Assistant
Customer Service Representative
Data Entry
General Clerk
Business Division
We can staff a variety of Business positions. Listed below are some, but we are not limited to these:
Accountants/Finance Analysts
Customer Service/Call Center
HR/Payroll
Project Managers
Tellers/Branch Managers
And many more!
IT Division
We can staff a variety of IT positions. Listed below are some, but we are not limited to these:
Application Developer
Business Systems Analyst
Developer
Java / Angular Developer
Scrum Master
And many more!
Medical Division
We can staff a variety of Medical positions. Listed below are some, but we are not limited to these:
Care Managers
Certified Nursing Assistant
Clinical Research positions
HEDIS Nurses
Occupational Therapists
And many more!
Not seeing a position that you are qualified for? Feel free to send your resume to our email to be added to our database! Or submit your resume in our general pool!
Questions?
If you have any questions about how our process works, or how we can assist you, please check out our FAQ for Job Seekers!