Real Estate Operations & Executive Assistant Job | Operations, Marketing & Business Support
Location: Pennsylvania
Position: Real Estate Operations & Executive Assistant
Employment Type: Full-Time
Industry: Real Estate Operations & Administration
Real Estate Operations & Executive Assistant Opportunity
ASC People is recruiting for a highly organized and technology-driven Real Estate Operations & Executive Assistant to join a growing real estate organization. This is an exciting opportunity for an experienced real estate professional who enjoys operations, executive support, marketing, business development, and technology.
This is much more than a traditional administrative position. The successful candidate will work directly with company leadership to improve business operations, support strategic initiatives, enhance marketing efforts, implement technology solutions, and help drive the continued growth of the organization.
If you’re proactive, organized, and excited about using technology and AI to improve business performance, this could be an outstanding long-term career opportunity.
Key Responsibilities
- Provide executive-level administrative and operational support to company leadership.
- Coordinate daily business operations, workflows, schedules, and communications.
- Manage projects, deadlines, and priorities to ensure efficient business operations.
- Identify opportunities to improve systems, workflows, and operational efficiency.
- Assist with office administration, vendor relationships, and internal procedures.
- Support transaction coordination throughout the real estate buying and selling process.
- Coordinate communication between agents, lenders, title companies, inspectors, contractors, and clients.
- Maintain CRM systems, transaction records, and business databases.
- Create and manage social media content, digital marketing campaigns, and branding initiatives.
- Capture marketing content from listings, company events, and community activities.
- Support CRM optimization, AI integration, workflow automation, and digital business systems.
- Coordinate meetings, events, onboarding activities, and team initiatives.
Qualifications
- Previous experience in real estate, mortgage, title, transaction coordination, or a related industry.
- Excellent organizational, multitasking, and time-management skills.
- Strong written and verbal communication abilities.
- Professional, customer-focused attitude with exceptional interpersonal skills.
- Ability to work independently while managing multiple priorities.
- Comfort using technology, CRM systems, social media platforms, and digital business tools.
- Strong attention to detail and proactive problem-solving abilities.
- Self-motivated with a positive, growth-oriented mindset.
Preferred Qualifications
- Active Real Estate License or willingness to obtain one.
- Experience with CRM platforms such as Top Producer, Follow Up Boss, Engage, or similar systems.
- Experience with social media marketing, branding, and content creation.
- Knowledge of AI tools, workflow automation, and digital business systems.
- Previous executive assistant, operations management, or business coordination experience.
- Associate degree or higher preferred.
Why Consider This Opportunity?
- Competitive salary with excellent long-term career growth potential.
- Work directly with company leadership and participate in strategic business initiatives.
- Gain hands-on experience in operations management, marketing, AI integration, and business development.
- Collaborative, entrepreneurial, and growth-focused work environment.
- Opportunity to become a licensed real estate professional.
- Develop leadership skills while helping shape the future of a growing organization.
Ideal Candidate
The ideal candidate enjoys wearing multiple hats and thrives in a fast-paced business environment. This individual is highly organized, embraces technology, enjoys improving systems, communicates professionally, and takes ownership of projects from start to finish. Success in this position requires initiative, creativity, attention to detail, and a genuine passion for helping a growing real estate business succeed.
Apply for This Real Estate Operations & Executive Assistant Position
If you are searching for a Real Estate Operations job, an Executive Assistant opportunity, or a career focused on real estate administration, operations management, marketing, and business development, we encourage you to apply today.
ASC People connects talented professionals with employers throughout Pennsylvania, West Virginia, and across the United States. Submit your application today to be considered for this exciting opportunity.
Why Work with ASC People?
Unlike automated job boards, ASC People personally reviews every application. Our recruiters work directly with employers to match qualified professionals with opportunities that align with their skills, experience, and long-term career goals.
If this position isn’t the right fit, your application may also be considered for similar administrative, operations, real estate, and executive support opportunities with other employers throughout Pennsylvania, West Virginia, and nationwide.