Project Administrator / Coordinator Job in Mechanicsburg, PA | Construction Project Support
Location: Mechanicsburg, PA
Position: Project Administrator / Project Coordinator
Employment Type: Full-Time
Industry: Construction
Project Administrator Opportunity in Mechanicsburg, Pennsylvania
ASC People is recruiting for a Project Administrator / Coordinator to join a growing construction company in Mechanicsburg, Pennsylvania. This full-time opportunity is ideal for an organized professional who enjoys supporting construction projects, coordinating documentation, and working closely with project managers, subcontractors, vendors, and clients.
This position plays an important role in ensuring construction projects stay organized from preconstruction through project closeout. The successful candidate will thrive in a fast-paced environment, managing multiple priorities while maintaining accurate records and supporting day-to-day project operations.
Key Responsibilities
- Provide administrative support to Project Managers and field personnel.
- Coordinate project documentation including RFIs, submittals, change orders, and meeting minutes.
- Maintain organized electronic and hard-copy project files.
- Track project correspondence and distribute information to appropriate team members.
- Support contract administration, vendor onboarding, and compliance documentation.
- Assist with invoice processing, purchase orders, and project cost tracking.
- Schedule project meetings, prepare agendas, and distribute meeting notes.
- Monitor project schedules, deadlines, and deliverables to support successful project completion.
- Communicate professionally with subcontractors, vendors, clients, and internal project teams.
- Assist with project closeout documentation, warranties, and as-built records.
Qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Minimum of two years of administrative experience, preferably within construction or a related industry.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple projects and competing deadlines.
- Proficiency with Microsoft Word, Excel, Outlook, and the Microsoft Office Suite.
- Experience using construction management software such as Procore or Bluebeam is a plus.
- Excellent written and verbal communication skills.
- Self-motivated with the ability to work independently and as part of a collaborative team.
Preferred Skills
- Excellent time management and prioritization abilities.
- Professional communication and customer service skills.
- Understanding of construction terminology and project workflows.
- Ability to collaborate effectively with project managers, field personnel, and subcontractors.
- Strong problem-solving skills and a proactive approach to supporting project success.
Why Consider This Opportunity?
- Join an experienced and collaborative construction team.
- Stable full-time career opportunity with long-term growth potential.
- Competitive salary of $55,000 – $65,000 annually, based on experience.
- Fast-paced environment where every day brings new challenges and opportunities.
- Work on a variety of construction projects from planning through completion.
- Opportunity to build valuable project management and construction administration experience.
Ideal Candidate
The ideal candidate is a highly organized Project Administrator who enjoys keeping projects on schedule, maintaining detailed documentation, and supporting multiple teams throughout the construction process. Success in this role requires excellent communication skills, attention to detail, and the ability to manage competing priorities while delivering exceptional administrative support.
Apply for This Project Administrator Position
If you are searching for a Project Administrator job in Mechanicsburg, PA or a Project Coordinator job in Pennsylvania and have experience supporting construction projects, project documentation, scheduling, and administrative operations, we encourage you to apply today.
ASC People connects qualified construction professionals with employers throughout Pennsylvania, West Virginia, and across the United States. Submit your application today to be considered for this exciting opportunity.